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Office Manager

The Humane Society of the United States (HSUS), the nation’s most effective animal advocacy organization is seeking an Office Manager, for our South Florida Wildlife Center (SFWC) in Fort Lauderdale, FL. This position is responsible for providing administration of the Center’s office activities and services.

    This position is responsible for:

    • Managing the facilities staff;
    • Serving as SFWC’s Human Resources liaison, leading the execution of and providing guidance on processes related to recruitment/selection; new hire orientation; termination/exit from the organization; worker’s compensation; general benefits administration; employment verifications; performance management and, other related activities;
    • Preparing and delivering various reports and documents that capture trends, analyses, and other relevant data and information to support management’s understanding and knowledge of operations, facilities, and activities, to facilitate managerial decision-making;
    • Conducting general office administration functions including monitoring, tracking, and proper display/retention of all required license and permits; the development and facilitating execution of contracts; the procurement and management of office supplies and equipment; and, the planning and organization of the Center events;
    • Ensuring compliance with corporate processes, procedures and policies as well as securing appropriate approvals and adheres reporting requirements, including established expectations related to timeliness;
    • Developing and providing timely and appropriate communications regarding work related operations and issues with staff to proactively ensure information is provided to them in order to facilitate their successful employment;
    • Ensuring that work performed is conducted in compliance with applicable state and federal laws/regulations, as well as the organization’s established policies and procedures;
    • Establishing Standard Operating Procedures, filing/recordkeeping systems, and other administrative processes to provide clarity around procedural expectations; and, to ensure data, documents, and information are maintained in an orderly, accurate, and secure manner;
    • Keeping abreast of marketplace issues and trends that may impact the financial, human resources, or office administration functions;
    • Maintaining and developing professional/ technical knowledge through various options, such as attending educational workshops, reading professional publications, and participating in professional networks;
    • Providing back-up or ancillary support to the Executive Director on budget preparation and administration, as well as cross training in financial, development, and other activities.


    • High school diploma required. Bachelor’s degree in business, accounting, finance, human resources or a related a related discipline preferred;
    • Minimum five years related work experience, preferably in a similar role with office management responsibilities;
    • Minimum two years of supervisory experience;
    • Demonstrated knowledge and understanding of staff management practices and processes and the ability to establish accountabilities and expectations and manage performance to achieve results;
    • Basic knowledge of and demonstrated understanding of general accounting principles, budgets, payroll, and related data and financial reports;
    • Proficiency in and demonstrated understanding of Human Resources functions and federal and state employment laws, as well as their application in Human Resources administration;
    • Excellent interpersonal and communication skills with the ability to organize, present, and articulate ideas and information in an effective and understandable manner, both verbally and in writing and the ability to interact in a courteous and diplomatic manner;
    • Strong organizational and time/resource management skills with the ability to plan, lead, and manage multiple priorities/projects under tight timeframes with a sense of urgency;
    • Strong attention to detail and a commitment to accuracy, accountability and deadlines;
    • Analytical skills, with the ability to research, review, and evaluate information and data and identify trends, issues, and other relevant findings to ensure appropriate application of these for business decisions;
    • Strong judgment and critical thinking skills with the ability to exercise discretion related to problem-solving and issue resolution;
    • Proficiency in Microsoft Office Word, EXCEL, and PowerPoint.

    Please submit a cover letter and resumé using this form or fax to 301-548-7701. This position is located in Fort Lauderdale, FL.

    Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age national origin, sexual orientation, gender identity, disability, marital or parental status or protected veteran status. EOE

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