The Humane Society of The United States (HSUS), the nation’s most effective animal protection organization, is seeking a part-time Assistant, Estates and Trusts for the Office of the General Counsel (OGC). This position provides primary administrative support and day-to-day management of a large volume of active estate and trust portfolios.
This position will be responsible for:
- Receiving and processing all incoming mail;
- Recording all incoming checks and updating status;
- Creating and managing all aspects of both paper and database files, entering basic information, and scanning relevant documents into database;
- Regularly monitoring email accounts and forwarding for review and any further processing;
- Receiving account statements, updating account balance, filing statements;
- Maintaining open paper and database potential will files, account statement files, and related lists;
- Receiving, reviewing, copying, and sending all K-1 Schedules and Forms 1099;
- Obtaining additional information from insurance/annuity companies, financial institutions, executors, trustees, attorneys, HSUS and HSUS affiliate employees as assigned;
- Responding to requests for routine information/documentation, as assigned;
Producing accurate and professional looking written correspondence.
Qualifications and Requirements:
- High school diploma required;
- A minimum of three years administrative assistant experience, preferably in a legal environment, dealing with a very large workload required;
- Excellent organizational skills and extraordinary attention to detail;
- Ability to handle sensitive materials and information with discretion and confidentiality;
- Ability to manage a large number of files, multiple and often changing priorities, and issues of varying complexity, while meeting time sensitive deadlines and deliverables;
- Excellent knowledge and utilization of the English language, oral and written;
- Ability to communicate successfully, effectively, and diplomatically with people of all educational and experience levels;
- Proficient in the latest version of Microsoft Office, particularly using Microsoft Word and Excel;
- Proficient in a ROI database application preferred. Ability to learn new software as needed;
- Ability to maintain office during absence of other staff;
- Ability to work both independently and as an effective team member;
- Ability to move/lift up to 30 pounds.
Please submit a cover letter and resume using this form or fax to 301-548-7701. This position is based in Washington, DC.
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age national origin, sexual orientation, gender identity, disability, marital or parental status or protected veteran status. EOE
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